Impact – Q1: What is the situation and how will Information Management affect project delivery?
If the digital asset is to form any significant role in the delivery and later lifecycle of the physical asset, then an Information Manager will need to be appointed. This person will own the creation of the completed BIM Execution Plan and the Master Information Delivery Plan. They will also be responsible for ensuring that the impacts and consequences of the digital asset are correctly understood by everyone who will be affected by the delivery.
To answer this question the Information Manager needs to read and carry out a detailed analysis on the clients Outcome Statements, what do they want to achieve by the creation of this new asset and how they will quantify, measure and monitor the outcomes they desire.
They will also need to look at the existing digital and human terrain.
The existing asset information will come in many forms, whether that is spreadsheets, drawings, documents, 3D models or GIS, but you must study what is available from the client and deduce what the quality is and whether it will need to be re-surveyed or verified in the coming weeks. The digital terrain also should tell you how that existing information was created and how it will be handed over to you, whilst taking into consideration what standards were used in its creation and maintenance.
This study should bring to light the boundaries and interfaces you will have with 3rd parties and who might hold information for neighbouring assets and services.
Finally, is there a set of Client Plain Language Questions that will need to be considered in the response.
Often the most overlooked part of any strategy, this should be regards as key. People are your biggest asset but handled badly they are also your biggest liability!
When taking into consideration the Human Terrain, you must understand both the individual situations of the delivery team, as well as the high-level people centric outcomes you are trying to achieve.
For your Information Management team, take into account what capabilities are required to deliver the outcomes, are your team up to this level, or do they need training, or perhaps do you need to buy in skills from outside. Look at the organisation of that team, understand who best works with who, remembering that people work for people, when you are trying to get the best out of the team. Think of what events need to happen for those picked to be on the team, you will need to brief them and get them working together, not just inside your own organisation, but also across the supply chain. Once chosen, look at where the team is based and if they can either be moved or work remotely.
For the higher-level people centric outcomes, take time to understand the political, legal, economic and social environment you are impacting with this asset. There will be a set of constraints targets and visions for these, that the client will need to articulate with your assistance. What can the Information Management team do to mitigate any risks in here and make it a positive experience for all?
BIM Planning timeline
You will have many projects that will be demanding the attention and resources of the Information Management team. Organising this, using methods, such as the synch matrix to create a planning timeline will be important, so that key members of the team are brought in at the right moment and understand what their responsibilities will be.